Settings: sphere, bubbles, sharing, subscription, quotas

Who this is for: you want to configure your sphere (logo, tone, business type), manage your bubbles, invite collaborators via a share code, or check your subscription and quotas. This doc covers every Settings section that isn't already covered in other modules.

What you'll do: difference between Sphere settings and Bubble settings, create/archive a bubble, share access with a collaborator, check monthly quotas per feature, and where to see/change your subscription.

Two levels of Settings

GMB Club distinguishes two levels of configuration:

Memo: sphere settings influence every bubble (inheritance). Bubble settings are specific to a location.

To go from one to the other:

• From Bubble settings → at the bottom of the sidebar: "Sphere settings" link
• From Sphere settings → at the bottom of the sidebar: "Bubble settings" link (returns to the currently selected bubble)

Sphere settings

Access: from the Bubble settings sidebar (link at the bottom) or direct /dashboard/sphere/settings.

The left menu is organized in 3 sections:

SPHERE section

• General — Brand info (already covered in Doc 1)

ORGANIZATION section

• Bubbles — List of every bubble in the sphere
• Store Locator — Interactive map (Doc 9)
• Sharing — Invite collaborators
• AI connectors — Claude, ChatGPT, etc. (Doc 10)

BILLING section

• Subscription — View of your plan
• Monthly quotas — Per-feature usage tracking

Manage the Bubbles of a sphere

Click "Bubbles" in the left menu (under ORGANIZATION).

You'll see:

• The list of every bubble of the sphere with, for each:
  • Bubble name (e.g. Food'Alexandre Lyon Bellecour)
  • City
  • 1 GMB listing · 3 networks (counters of connected resources)
  • Gear icon on the right — switches to this bubble's settings
• "+ New bubble" button (orange) at the top right — opens the New bubble modal (see Doc 1)

Archive a bubble

On a bubble, click the gear icon → you land on its settings → scroll to the bottom → "Archive bubble" button (red).

Archiving is reversible for 30 days: the bubble disappears from the interface but its data is kept. After 30 days, it's permanently purged (with its historical reviews and posts).

Note: you cannot archive the last bubble of a sphere. To do that, you'd need to delete the entire sphere first.

Sharing: invite a collaborator

Click "Sharing" in the left menu.

Sharing works with one-time codes that you send to your person and they enter in their own GMB Club account. It's more secure than inviting by email (no phishing risk).

Create a share code

Click "Create code" (orange button). A modal opens:

The generated code looks like AB12-CD34 (8 characters + hyphen). Send it to your person via the channel of your choice (but avoid an unsecured personal email).

The collaborator uses the code

On their own GMB Club account, they go to Sphere settings › Sharing, and click "Enter a code". They paste the code → if valid, the sphere appears in their Sphere › Bubble selector at the top.

Active share codes

Below the create button, the list of existing codes. For each:

• The code (AB12-CD34)
• Status badge: Pending (yellow), Used (green), Expired (gray)
• Scope (Bubble: Food'Alexandre Lyon Bellecour or Entire sphere)
• Level (Full access or Read only)
• Expiration date
• Buttons: copy icon (re-copy), trash icon (revoke)

Revoke instantly removes the collaborator's access. Do it the moment they leave your team or you no longer need the share.

Subscription

Go to "Subscription" in the left menu, OR directly to /abonnement.

This page displays differently depending on your account state. You'll see one of the following:

If you're on an active subscription (card payment)

The most common case. You see:

• Green badge "✓ Active subscription" + next renewal date
• A summary panel on the left with: number of active bubbles, price per bubble, any applied promo code, monthly total
• "Billing & cancellation" button which opens the Stripe portal (invoices, card change, cancellation)
• List of bubbles included in the subscription
• Ability to add or remove bubbles from this page (each added bubble is added to your billing pro-rated)

If you're on a free trial

You see:

• "{{count}} days left" counter on the trial period
• Overview of features unlocked by the subscription
• "Activate subscription" button which opens the Stripe payment to subscribe before the trial ends

If you're on the Free plan

You see:

• "Free plan active" badge
• A side-by-side comparison Free plan / With subscription (struck-through features vs ticked)
• "Activate subscription" button which launches the Stripe payment

If your subscription is managed directly by the GMB Club team

Special case: for accounts with personalized support, partners or franchise quotes, the subscription is managed on the GMB Club side (no direct Stripe portal). You'll see:

• "✓ Active subscription" badge + "Managed by administrator" label
• The list of your included bubbles
• A "Need to modify your subscription?" card with a link to [email protected]

If you're in this case, it's because we've agreed together on a tailored formula — any change (add a bubble, change the scope) goes through the team.

Available subscription levels

How to move from one level to another

• Free or Trial → Activate subscription: from this Subscription page, "Activate subscription" button → Stripe payment → active within the minute.
• Active subscription → add/remove a bubble: from this page, manage the scope directly (pro-rated impact on the next invoice).
• Active subscription → cancel: "Billing & cancellation" button → Stripe portal → cancels at the end of the current period.
• Toward Enterprise / quote formula: email [email protected], we'll get back to you in 24-48h.

Monthly quotas

Click "Monthly quotas" in the left menu.

You see, for the selected bubble, the current month's usage broken down by feature:

Each quota is displayed with a colored progress bar (green → orange → red as you approach the limit).

Tip: if you systematically hit the limit on a feature, you need a higher quota. Email us at [email protected] specifying the feature — we can raise that specific quota for you without changing your whole plan.

If you exceed a quota

The action is blocked with a contextual message:

• "Quota reached - SMS" on the Acquisition page
• "Weekly limit reached (3 analyses max)" on Visibility
• "This feature requires a subscription" on SEO Dashboard

You can either wait for the reset or email [email protected] to request a quota increase.

"Delete this sphere" link

At the very bottom of the Quotas page, a red "Delete this sphere" link. Irreversible action after 30 days:

1. Modal confirmation → type DELETE to validate
2. The sphere + every bubble + data switch to archived mode
3. You have 30 days to cancel by contacting support
4. After 30 days: permanent deletion

Bubble settings (overview)

URL: /dashboard/parametres. The left menu groups:

LOCATION section

• Information — Name, city, address, postal code, email, phone, Google Maps link
• Connections — Every platform (Google Business, Facebook, Instagram, LinkedIn, Pinterest, TikTok, YouTube, your site) (Doc 4)

GOOGLE REVIEWS section

• Auto-replies — AI configuration for automatic review replies (Doc 2)
• QR attribution — Link reviews to physical QR codes

AI section

• AI Settings — Tone, emojis, length per platform, custom instructions
• AI Image — Style and preferences for image generation

MESSAGING section

• Preferences — AI suggestions, sorting, email notifications (Doc 11)

BLOG & SEO section

• Articles — Default article settings (tone, length, language)
• API Keys — For your site integration
• WordPress Plugin — GMB Club Connect pairing code
• Wix App — Wix connection
• Search Console — GSC connection state (Doc 7)

Important: these settings are per bubble. If you have 5 bubbles, you can have different Auto-replies for each (useful for multi-location with different tones).

Recommended setup workflow

If you're starting from a blank account, here's the recommended order:

Common issues

I don't see the "Sphere settings" link → It's at the bottom of the Bubble settings sidebar. If you don't see it, you're on a guest account (Sharing). Guests see bubble settings but not sphere.

My share code doesn't work for my collaborator → Check they: (1) created their GMB Club account first, (2) enter the code in Sphere settings › Sharing › Enter a code, (3) type the code uppercase with the hyphen. If the error persists, the code may be expired (7 days).

I see "Managed by administrator" in the Subscription → It means your subscription is managed directly by the GMB Club team (typically because we went through a custom quote, a partnership or personalized support). You don't have access to the Stripe portal self-serve, and any change (add/remove a bubble, change the formula) goes through [email protected]. It's deliberate: if you're in this case, we agreed on it together.

My Quotas show 0/0 on a feature → The feature isn't included in your subscription. Email [email protected] to enable it.

My Read-only collaborator can still publish posts → That's a bug to report. Permissions must be strict. Contact support with the details (who, what, when).

How do I change the default tone/language of a sphere so it applies to all my bubbles? → Go to Sphere settings › General. The sphere's language and business type are inherited by every bubble (unless you override at the bubble level). For the tone, it's in Bubble settings › AI Settings (per bubble, not per sphere).